Supervisor, Accounts Payable

Summary

Responsible for the disbursement of company funds. This involves ensuring proper documentation and accuracy of company payments and obligations; includes questioning purchase orders and matching invoices with receipt of goods. Each invoice is checked for sales taxes, proper quantities, and to determine if materials are taxable or exempt. Supervises and coordinates the activities of clerks reporting to this position.
 

Duties and Responsibility

- Verifies the accuracy of invoices and enters them into the SAP system, approves expense reports (Concur Expense);
- Analyzes each invoice, the accounting breakdown, as well as the appropriate sales taxes in order to claim input tax credits (or verify if the transaction is tax exempt);
- Analyzes service contracts, expense reports, freight invoices, etc. and ensures that appropriate approvals are received;
- Verifies supplier information such as remittance address, tax numbers and bank account number for payments;
- Modifies existing supplier profiles and creates new supplier profiles as required;
- Maintains contact with suppliers regarding inquiries and/or payment discrepancies;
- Maintains contact with Supply Chain department to resolve any discrepancies in purchase orders;
- Reports cash disbursements on a weekly basis;
- Prepares electronic payments on the bank's portal;
- Prepares funds transfers to petty cash bank account and expense classification accounting entries;
- Analyzes SAP data verification reports concerning invoice entry and goods receipt;
- Reconciles supplier statements;
- Preparation of certain month-end accounting entries;
- Supervises and provides support to two accounts payable clerks;
- Responds to sampling requests from internal/external auditors and certain quarterly control reports.

Answer questions regarding the nature and history of expenses, and have an understanding of major contracts.

Education and Experience

- Knowledge of the various laws affecting the company's operations and of internal policies and procedures;
- Knowledge of standard costing principles and general accounting;
- Knowledge of sales taxes;
- Personnel management;
- High sense of responsibility and integrity;
- Computer literate (Excel, Word and SAP an asset);
- Good oral and written knowledge of French and English.

- Bachelor's degree in administration or related discipline, with 5 to 10 years' experience in accounts payable