Supervisor - Procurement and spare part store

Summary

The Procurement and Spare Parts Store Supervisor is responsible for developing effective strategies and negotiating with suppliers and vendors to secure cost-efficient deals, ultimately reducing procurement costs. This role ensures that all necessary parts and supplies are readily available for production, enabling workers to maintain optimal efficiency. To excel in this position, the supervisor must be exceptionally organized, proactive in anticipating the needs of production teams, and diligent in ensuring that all required materials are consistently provided in a timely manner.

Duties and Responsibility

• Support the implementation of appropriate SAP-P2P processes, procurement policies, and related material management policies;
• Assist in analyzing and documenting operational processes related to the procurement of services;
• Oversee the implementation of stock recovery practices and investment activities;
• Lead a team of purchasing agents dedicated to creating purchase orders for spare parts;
• Review processes and deliverables to ensure a high service level with a focus on continuous improvement;
• Monitor internal clients' adherence to procurement principles and practices, and processes within the assigned scope;
• Monitor the implementation of procurement strategies and processes in the local/cluster market;
• Lead purchasing and post-order management activities to ensure proper handling and resolution of procurement exceptions through to payment;
• Determine procurement methods such as direct purchases, quotations, or tenders;
• Participate in the preparation and review of bid proposals and in contract negotiations within budget constraints;
• Identify and resolve any issues within the purchasing department, spare parts store, and housekeeping, ensuring both short-term and long-term objectives are met;
• Monitor inventory levels and supervise the flow of parts and cycle counts;
• Design various merchandising strategies, monitor inventory of all physical parts, and oversee all parts return processes;
• Implement and track project progress;
• Supervise the management of employment contracts, amendments, and employee files;
• Ensure compliance with the current collective agreement;
• Advise managers on the daily management of their teams;
• Assist in resolving conflicts and ensure a positive work environment;
• Organize and lead weekly meetings with the team;
• Set up dashboards to monitor the execution and effectiveness of the team.
   

Education and Experience

• Bachelor's degree or equivalent, preferably in business administration, economics, chemistry, or chemical engineering;
• Master's degree (a plus); 
• 5 years of relevant experience in the following areas:
  • Purchasing and inventory management;
  • Experience in category management;
  • Development and management of strategic partnerships with key suppliers;
  • Design and implementation of procurement and inventory policies and procedures;
  • Expertise in purchasing systems and supply chain management;
• Strong proficiency in SAP and Excel.
• Required certifications:
  • APICS: Association for supply chain management
  • CPM: Critical path management methodology
  • CPIM: Certified in Production and Inventory Management
  • ACGA: Canadian association in purchasing management

Skills

• Bilingual (spoken and written) in French and English;
• Excellent management skills;
• Excellent negotiation skills;
• Strong organizational skills;
• Strong understanding of the client/supplier relationship;
• Excellent written and verbal communication skills.